Your wedding seating plan can make or ruin your wedding reception. If correctly done, it ensures that guests can easily find where they need to sit, without having to ask around or embarrassing themselves. Also the style of the plan sets the theme for the wedding reception. The most important thing to accept when developing your wedding reception seating arrangements is that it is unlikely you will suit everyone.
No scrambling or confusion
Assigning tables and seats to guests is always a smart move, compared to letting everyone sort themselves haphazardly. Most will want to get the seats nearest to the reception table or dance floor. In the absence of place cards, some seats will be quickly taken even if their owners have excused themselves briefly to go to the washrooms or to answer a call.
People feel at ease
Guests tend to prefer to sit close to those that they attended the wedding with. Poor planning may mean that you’ll force the guests to be separated, with one sitting here and the other in a far corner where they can’t converse or even follow the proceedings properly. Don’t give guests the luxury of pulling seats from tables and taking them closer to those they came with or where they feel comfortable. Rather, have them neatly arranged so that even a group of 5 friends can comfortable sit together from start to end.
The easiest ways to be creative and efficient would be in having ushers strategically located. They can lead groups of guests to their respective tables, rather than letting the guests struggle to find a spot. Charts are also a good way of devising a perfect seating arrangement; some invitation cards contain numbers that you can match with specific tables at the wedding venue. Thus guests will just look for the table corresponding with their card number, and find a seat by themselves.
An Extra Expense
One disadvantage of this factor is that this comes as an extra expense. However it is much easier than one would assume. You only need to assign tables instead of individual seats. This will go a long way in ensuring that the wedding runs smooth from the word go; no chaos or confusion that may interrupt the ceremony halfway. This arrangement should be figured out early, during the wedding planning. When compiling a guest list, try and cluster together groups of people that will be together; it could be a group of colleagues, family members, or friends you know will show up together. This is not something that you leave to the wedding planner; you as the wedding couple are better placed to know the guests by their names and relations. Get your partner to help you in compiling and clustering the guest list, so that by the time you’re planning the seating arrangement you already have an idea of what you want to achieve.
Always remember to include a kid’s table with a chaperone or else you will have them running all over.